Procurement Threshold Limits
Below are the threshold limits and purchasing rules to be followed by Southwestern staff
Community College Rules of Procurement
***Amounts listed below effective May 8th pending AP 6330 revision approval***
Process Threshold Cost
SMALL PROCUREMENT/DIRECT AWARD FOR GOODS/SERVICES: $25,000 or less
Where feasible, obtain competitive quotes.
If unable to obtain three quotes, document why.
INTERMEDIATE PROCUREMENT/COMPETITIVE QUOTES: $25,000 - $250,000
At minimum, must post public notice for seven days, take steps to
include small and diverse firms, and permits the College to secure
goods and services within 30 days. Requires a minimum of three
informally solicited competitive quotes. If three quotes are not
available, a lesser number will suffice provided that efforts to obtain
three competitive quotes are documented.
FORMAL SOLICITATION*:
Invitation to Bid, Request for Proposal requires a rigorous process $250,000 or more
of formal solicitation documents including Department of Justice
review, 30 day public posting, formal process steps and evaluations,
contract negotiation. A sealed competitive process can take four to
six months.
*Oregon Buys Procurements $150,000 or more
BOARD APPROVAL OF CONTRACTS:
The College requests Board approval for contracts prior to award Board approval for contracts ≥$75,000