Below are the threshold limits and purchasing rules to be followed by Southwestern staff
Community College Rules of Procurement
Process Threshold Cost
SMALL PROCUREMENT/DIRECT AWARD FOR GOODS/SERVICES: $25,000 or less
Where feasible, obtain competitive quotes.
If unable to obtain three quotes, document why.
INTERMEDIATE PROCUREMENT/COMPETITIVE QUOTES: $25,000 - $250,000
At minimum, must post public notice for seven days, take steps to
include small and diverse firms, and permits the College to secure
goods and services within 30 days. Requires a minimum of three
informally solicited competitive quotes. If three quotes are not
available, a lesser number will suffice provided that efforts to obtain
three competitive quotes are documented.
FORMAL SOLICITATION*:
Invitation to Bid, Request for Proposal requires a rigorous process $250,000 or more
of formal solicitation documents including Department of Justice
review, 30 day public posting, formal process steps and evaluations,
contract negotiation. A sealed competitive process can take four to
six months.
*Oregon Buys Procurements $150,000 or more
BOARD APPROVAL OF CONTRACTS:
The College requests Board approval for contracts prior to award Board approval for contracts ≥$75,000
Invitation to Bid (ITB) #TFFIP, CTE / Diesel Technology Building Project:
Southwestern Oregon Community College is issuing an invitation to bid on the CTE / Diesel Technology Building Project, which consists of demolition, site preparation and excavation followed by construction of a single story, 4,480 sq. ft., Pre-Engineered Metal Building (PEMB) comprised of 4 overhead door bays, 2 restrooms, covered outdoor work area, overhead crane system and the standard amenities. The project will be comprised of new materials and does include connections to existing underground utilities.
The work will be performed on the designated site on the College Campus located at 1988 Newmark Ave, Coos Bay, OR 97420. Some work performed under the Contract may require coordination with other trades and/or a general contractor. Construction Documents & Project Specifications are attached hereto and incorporated by this reference. If there is any conflict between Exhibits and the Solicitation Documents, the College’s Solicitation Documents will supersede.
To see the full bid documents see the links below:
Document Location on OregonBuys
Notice of Intent to Award
FINAL CTE-DIESEL BUILDING PROJECT OPEN BID DOCUMENTATION.pdf
CTE-Diesel Building Project Open Bid Documentation.pdf
Pre-bid Site - Sign in Sheet.pdf