Below are the threshold limits and purchasing rules to be followed by Southwestern staff

 

 Process

Cost Threshold

SMALL PROCUREMENT/DIRECT AWARD FOR GOODS/SERVICES:

Where feasible, obtain competitive quotes. If unable to obtain three quotes, document why.

$10,000 or less

 

INTERMEDIATE PROCUREMENT/COMPETITIVE QUOTES:

Requires a minimum of three informally solicited competitive quotes. If three quotes are not available, a lesser number will suffice provided that efforts to obtain three competitive quotes are documented.

$10,000 - $100,000

 

 

FORMAL SOLICITATION*:

Invitation to Bid, Request for Proposal

*Oregon Procurement Information Network (ORPIN) Procurements

$100,00 or more

 

$150,000 or more

BOARD APPROVAL OF CONTRACTS: The College requests Board approval for contracts prior to award

Board approval for contracts ≥$50,000